Inside Sales Coordinator, BIA Federal Defense Contractor Portfolio

Jacobs is a company focused on solving critical problems for thriving cities and resilient environments. They are seeking an Inside Sales Coordinator to support their Defense Contractor sales organization by planning and leading proposal activities and ensuring compliance with sales processes.

Responsibilities

• Work closely with the Federal Sales account teams across our Defense Contractor portfolio
• With little or no supervision, perform research, writing, editing, and proposal production and coordination of a variety of sales/business development efforts to meet internal and external deadlines
• Manage multiple tasks concurrently and engage with various stakeholders/reviewers
• Organize, direct, and guide proposal support team (document processors, creative services, editors, reproduction, etc.) to achieve successful, timely outcomes and high-quality deliverables
• Personally participate in writing, editing, coordinating, and ensuring compliance; oversee preparation/writing of proposal sections by others
• Work both collaboratively and independently, as appropriate
• Exercise sound judgment to support timely decisions with the team on compliance-related issues and other issues impacting the development, production, and delivery of high quality proposals
• Understand and apply Jacobs’ sales best practices, processes, and software platforms for proposal development
• Schedule, participate in, take and distribute notes for calls including proposal kickoff and chartering, color team reviews, lessons-learned, etc
• Coordinate geographically-dispersed proposal teams and be able to do this remotely
• Follow best practices for document management, organization, and version control on proposal SharePoint sites, and apply file-sharing and close-out processes on proposals you support
• Support communications and content collection with teaming partners and subcontractors
• Proactively communicate issues/variances, resource needs, or other issues, seek input and support, and help develop solutions in a timely manner
• Write or edit content for non-technical sections, including interviewing subject matter experts and tailoring resume and project descriptions
• Direct and integrate graphic design, editing, document publishing, and reproduction staff
• Contribute suggested improvements/additions to proposal development processes
• Prioritize your own and others’ work to meet proposal/team deliverables
• Follow enterprise health and safety policies and procedures and escalates issues
• Maintain robust internal client network within the business unit and/or client account teams
• Demonstrate excellent oral and written communication skills. Possess effective active listening skills
• Lead communications with graphic design, document publishing, production staff, technical writer/editors, and other proposal staff
• Implement company image/brand guidelines on assigned project
• Possess knowledge of and ability to perform (at a basic level) support skills (including document publishing, graphic design, and reprographic standards)

Skills

• BS/BA in Management, Journalism, English, or a technical discipline or 5+ years of relevant proposal coordination experience in lieu of degree
• 1+ years of relevant experience developing and coordinating proposals, presentations, and related sales or business development deliverables
• 1+ years of experience with federal clients for A-E services, PM/CM, defense, facilities and infrastructure, manufacturing, and/or environmental proposals
• Proposal experience in the engineering, architecture, defense contractor, construction, manufacturing, and/or environmental industries
• Advanced English verbal, writing, editing and proofreading skills, with an eye towards sales messaging, themes, proposal aesthetics, quality, and content
• Strong organizational qualities and attention to detail and quality
• Proactive self-starter
• Willing to travel as needed to support pursuits
• United States Citizenship
• Proficient in Microsoft Office suite (mandatory) and Adobe creative suite including In-Design (preferred)
• Experience producing graphics for proposals (preferred)
• Proficiency in CRM software (Salesforce preferred)
• Familiarity with AI tools such as Microsoft CoPilot

Benefits

• Medical
• Dental
• Vision
• Basic life insurance
• 401(k) plan
• The ability to purchase company stock at a discount
• Deferred compensation plan
• Executive Deferral Plan
• Unlimited U.S. Personalized Paid Time Off (PPTO) policy
• Seven paid holidays
• One floating holiday
• Caregiver leave
• Merit increases
• Performance discretionary bonus
• Stock

Company Overview