LEGAL SECRETARY
The Department of Justice is the largest law firm in California, seeking a Legal Secretary to join their legal support secretarial team. The role involves performing various legal secretarial duties for multiple attorneys and professional staff, including document management and compliance with legal requirements.
Responsibilities
- Typing, editing, storing, retrieving, printing, processing, and electronically sending legal documents and pleadings
- Format and File/ E-File legal documents with State and Federal Courts
- Produce case cities utilizing Best Authority software
- Ensure all documents are prepared, proofread, copied and filed/served in accordance with legal requirements, court rules and deadlines
- Comply with state and departmental rules and regulations and Office policies and practices
- Compose letters and memoranda
- Maintain a calendar of document due dates and court appearances
- Prepare subpoenas Schedule court reports for depositions
- Make travel arrangements
- Assist with overflow work as requested
Skills
- Typing, editing, storing, retrieving, printing, processing, and electronically sending legal documents and pleadings
- Using various department supported software such as: Word, Best Authority, Microsoft Outlook, Adobe Acrobat and Prolaw and other desktop technology tools and communication devices
- Format and File/ E-File legal documents with State and Federal Courts
- Produce case cities utilizing Best Authority software
- Ensure all documents are prepared, proofread, copied and filed/served in accordance with legal requirements, court rules and deadlines
- Comply with state and departmental rules and regulations and Office policies and practices
- Compose letters and memoranda
- Maintain a calendar of document due dates and court appearances
- Prepare subpoenas Schedule court reports for depositions
- Make travel arrangements
- Assist with overflow work as requested
- A fingerprint check will be required
- Clearly indicate the Job Control Code (JC-502935) and the title of this position in the 'Examination or Job Title(s) For Which You Are Applying' section located on the first page of your State Application
- Be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education duties
- All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process
- If using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment
- Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov
- Resume is required and must be included
- Candidates interested in a career which provides for upward mobility with extensive training, as well as the chance to work in a variety of legal fields such as, but not limited to, civil law, criminal law, and public rights
- Good computer skills and the ability to work independently or in a team environment
- Work cooperatively and tactfully with staff and management
- Demonstrate initiative and willingness to assume increased responsibility
- Ability to write and communicate effectively
- Use tact and discretion in dealing with confidential and sensitive issues
- Excellent organizational skills
- Ability to demonstrate good attendance and punctuality
Company Overview