Billing Coordinator

Banner Witcoff is a leader in intellectual property law for more than 100 years, seeking a full-time Billing Coordinator to join their Accounting Department. The role involves managing the billing process for assigned attorneys and clients, ensuring accuracy and compliance with guidelines.

Responsibilities

• Manage the billing process start to finish for a portfolio of assigned attorneys and clients following firm and client guidelines
• Set up and maintain client billing rules and codes and timekeeper rates
• Run paperless pre-bills monthly or on-demand
• Edit and adjust pre-bills according to attorney instructions and client guidelines
• Post invoices to various e-billing systems which may require editing Ledes files
• Submit non-electronic invoices by e-mail or mail
• Ensure proper backup is included with invoice submissions
• Resolve invoice disputes and fully submit all invoices on a timely basis
• Prepare and submit client accruals and other reports
• Respond to billing requests from clients
• Create and maintain internal client billing instructions documentation
• Train billing attorneys and assistants in policies and procedures for processing bills within Aderant Expert and Pre-bill Viewer
• Automate invoices on BillBlast and track status of bills submitted, identify issues, and work to address rejections and reductions
• Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as needed
• Maintain full working knowledge of the Firm’s billing functions
• Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc
• Assist with other administrative tasks and special projects as needed

Skills

• Experience with legal billing and electronic billing required
• Proficiency in Microsoft Office required with proven Excel skills
• High school diploma required
• Basic knowledge of accounting principles
• Strong written and oral communication skills
• Detail oriented, strong organizational skills, and ability to balance multiple tasks with proven strong time management skills
• Ability to work independently and collaboratively in a fast-paced environment
• Experience maintaining confidentiality of financial data
• Experience with Aderant Expert accounting software strongly preferred
• Experience with Pre-bill Manager and Expert Image preferred
• Bachelor's degree in Accounting, Finance or related field preferred

Benefits

• Paid time off
• Medical/dental/vision insurance
• 401(k)
• A 35-hour workweek
• Business-casual attire
• A friendly office environment

Company Overview