Office Manager & Executive Assistant
Prosek is one of the largest independent communications and marketing firms in the U.S., specializing in financial and professional services. They are seeking an Office Manager & Executive Assistant to support the day-to-day operations of their Boston office and assist Prosek executives with various administrative tasks.
Responsibilities
- Serve as the first point of contact, welcoming all clients and guests and ensuring their needs are met
- Help maintain spaces (i.e. kitchen, conference areas)
- Track inventory and order supplies as needed
- Establish processes and maintain current ones in the office
- Develop relationships with building personnel and communicate changes internally
- Drive and coordinate internal, culture-building office functions (company off-sites, happy hours, ad hoc culture events)
- Arrange meetings, meals and phone calls both internally and externally utilizing Outlook, Zoom and iPhone calendar systems
- Construct agendas and calendar details, highlighting key events and requested meetings. Imperative to stay on top of what's coming up and what needs to be implemented should any time become available
- Work directly with internal team members, account teams and clients as the point person in coordinating meetings
- Work with building manager and facilities coordinator to set up and break down conference rooms
- Serve as the Executive Assistant for 2-3 Executives at Prosek
- Arrange internal and external meetings upon request
- Arrange business travel as needed
- Support them with expenses and time entry as needed
- Serve as back up to other EAs during outages
Skills
- 5 days in office
- Bachelor's degree from an accredited university
- 1-2 years of experience in an administrative capacity
- Proficient in Microsoft Outlook, Word, PowerPoint and Excel
- Excellent written and verbal communication skills
- Extremely organized and detail-oriented
- Self-starter, able to take initiative
- Must be resourceful and a strong problem-solver
- Works well in a collaborative environment
Benefits
- Medical, dental and vision coverage
- 401(k) matching
- New business commission
- Paid time off
Company Overview