Remote Project Coordinator – PCSWM

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity. Job Title: Remote Project Coordinator – PCSWM (100% Work From Home) Location: Remote from Latin America Position Type: Full-time Salary: $1,500 - 1,800 USD/month paid via bank transfer or Thera Schedule: Monday - Friday, 8:00a.m to 5:00p.m Eastern Time Job Overview: Our client is a leading civil engineering and construction management firm based in Northern Virginia, serving both public and private sector clients throughout the Mid-Atlantic region. The company specializes in site development, utilities, roadway construction, and infrastructure improvements, providing high-quality, cost-effective solutions from design through project completion. Their team is dedicated to technical excellence, client satisfaction, and delivering projects safely, efficiently, and on schedule. Our client is seeking a detail-oriented Project Coordinator to join their Post-Construction Stormwater Maintenance (PCSWM) Division. This is a critical support role that bridges the gap between field operations and project management. You will be responsible for the digital infrastructure of every project, ensuring that data, contracts, and plans are meticulously organized from startup to completion. Responsibilities:

• Project Initialization: Set up all new jobs in InEight; ensure job folders are created, contracts are fully executed (FE) and filed, and all won jobs are added to the master Google Calendar.
• Planning & Costing: Create "shell" daily plans in InEight for Project Managers to build out and import necessary cost items to ensure accurate tracking.
• Documentation Management: Collect and file all daily job photos; ensure Maintenance Activity Reports (MAR) are installed in project folders with basic job information.
• Logistics & Vendor Relations: Obtain additional quotes for Project Managers, follow up with vendors, and ensure all Purchase Orders (POs) are issued prior to crew mobilization.
• Scheduling: Update the weekly lineup and ensure upcoming job information is communicated clearly across the team.
• Client Portal Management: Assist with work order management and updates within specific client portals, such as Target’s PMWOA and Capital One’s Corrigo.

Qualifications, Skills, and Key Competencies: Construction Knowledge:

• 2+ years of experience in a Subcontractor or General Contractor environment (Civil construction, landscaping, or utility experience is highly preferred).
• Plan Reading: Ability to read and generally understand site plans and as-builts.
• Takeoffs & GIS: Experience performing takeoffs and navigating municipal GIS portals/maps.
• Mapping: Proficiency with Google Earth and Google Maps for project location analysis.

Software & Administrative Skills:

• Expertise in Microsoft Office 365 (Teams, Excel, Word, Outlook) and OneDrive/SharePoint.
• Proficiency in Adobe Acrobat for document editing and DocuSign for contract routing.
• Experience with Smartsheet or similar project management tools.
• Strong organizational skills and the ability to catch inconsistencies in high-volume data.

Hardware Requirements Because this role requires navigating complex site plans and high-volume data, the following setup is mandatory:

• Operating System: Windows-based device only (No Mac/Apple computers).
• Memory: Minimum of 16GB RAM.
• Hardware: Dual-monitor setup (2 screens) is required for efficient workflow.
• Connectivity: Stable, high-speed internet with a dedicated, quiet workspace. Candidates must be able to guarantee connectivity regardless of travel.

Application Disclaimer: Please Read Before Proceeding To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description. Voice/Video Recording is REQUIRED Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified. Mandatory Knockout Questions Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America. Apply Wisely To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications. Check Your SPAM Folder All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication. We appreciate your interest and look forward to reviewing your application! Apply tot his job Apply To this Job