Executive Assistant – Promoter Experience Group

At arenaflex, we're on a mission to revolutionize the way we experience and interact with the world around us. As a leading innovator in the private sector, we're constantly pushing the boundaries of what's possible and creating new opportunities for growth and success. We're now seeking an exceptional Executive Assistant to join our Promoter Experience Group, where you'll play a critical role in supporting two senior leaders and their teams.

About the Role

As an Executive Assistant, you'll be the right-hand person to our senior leaders, providing administrative support, coordinating complex schedules, and ensuring seamless execution of key projects. You'll be part of a dynamic EA team that's passionate about delivering exceptional results and making a meaningful impact. This role requires a unique blend of administrative expertise, strategic thinking, and interpersonal skills, with a focus on building strong relationships and driving business outcomes.

Key Responsibilities

* Manage complex schedules, meeting invites, and conference room operations for senior leaders

• Coordinate global and domestic travel arrangements, ensuring smooth execution and timely arrivals
• Handle cost reports, expense tracking, and budget management with precision and attention to detail
• Oversee large-scale event planning, including catering, facilities, and materials (e.g., conferences, All Hands events, etc.)
• Arrange office space and collaborate with facilities teams on office moves and renovations
• Foster a positive work environment, recognizing and rewarding outstanding efforts, and promoting a culture of fun and collaboration
• Attend key meetings, follow up on action items, and circulate updates on key initiatives
• Drive team-building activities (e.g., staff meeting plans, group outings, launch events, and team recognition)
• Manage workflows that require approvals, ensuring timely completion and minimal delays
• Identify innovative solutions to address internal and external challenges, driving continuous improvement and excellence

A Day in the Life

Every day is unique, but a typical day will involve managing a high volume of emails, collaborating with other EA colleagues to plan complex meetings, and working closely with leaders and their teams on projects and initiatives. You'll be the glue that holds the team together, ensuring seamless execution and exceptional results.

About the Team

The Promoter Experience (Hatchet) group at arenaflex is dedicated to building global marketing experiences that enable Amazon Advertisements to become a preferred partner for any advertiser. We serve a vast array of external and internal clients, including advertisers (dealers, merchants, creators, entertainment makers, partners, and offices) and manufacturers (arenaflex teams and external integrators) – whether their products, brands, or services are available directly from arenaflex or not.

We're Looking for Someone Who:

* Has 2+ years of senior-level administrative support experience or 1+ years of experience at arenaflex

• Holds a high school diploma or equivalent
• Is proficient in Microsoft Office applications and has experience with leader-level scheduling software
• Has a proven track record of managing complex schedules, coordinating travel arrangements, and handling expense reports

Nice to Have:

* Experience working in a fast-paced, cutting-edge organization

• Experience managing multiple schedules and prioritizing tasks effectively

What We Offer:

* Competitive salary range of $25-$35/hour

• Opportunity to work with a dynamic team of innovators and leaders
• Collaborative and inclusive work environment
• Professional development and growth opportunities
• Flexible work arrangements and remote work options
• Comprehensive benefits package, including health insurance, retirement plans, and paid time off

How to Apply:

If you're a motivated and results-driven individual with a passion for delivering exceptional results, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and a cover letter, to [insert contact information]. We can't wait to hear from you!

About arenaflex:

arenaflex is a leading innovator in the private sector, dedicated to revolutionizing the way we experience and interact with the world around us. With a focus on innovation, collaboration, and excellence, we're constantly pushing the boundaries of what's possible and creating new opportunities for growth and success. Join our team and be part of something amazing! Apply for this job