Senior AI Automation Engineer to Build Multifamily Deal Acquisition System

Project Overview I am a real estate investor actively purchasing small multifamily properties using BRRRR, value-add, and cash-flow strategies. I am looking to build a high-quality automated acquisitions system that operates daily, finds deals, analyzes them, communicates with brokers and wholesalers, extracts their responses, and updates a clean Google Sheet for me and my business partner. This system does not need to be enterprise-level, but it must be: ✔ reliable ✔ well-structured ✔ stable ✔ professional-quality Core Objectives Build a multi-agent AI system that includes: 1. Automated On-Market Deal Sourcing Pull listings daily from selected markets using filters defined by me:

• LoopNet
• Crexi
• Zillow
• Redfin
• Realtor
• Broker websites

The system must use dynamic parameters, including:

• Market
• Price range
• Unit count
• Strategy type
• Neighborhood class
• Section 8 settings

Parameters controlled in a Google Sheets “Parameters” tab. 2. Broker & Wholesaler CRM Automation

• Identify brokers and wholesalers in chosen markets
• Add them to a CRM tab
• Send automated introductory emails
• Follow up based on schedule
• Track communication status

All outreach templates must be editable in the Google Sheet. 3. Gmail Email Intake Automation Using the Gmail API, the system must:

• Monitor a dedicated Gmail label
• Read replies from brokers and wholesalers
• Extract deal information using AI
• Convert emails into structured JSON
• Pass deals into the analyzer agent

4. Deal Analysis & Grading AI-driven grading system that evaluates deals as A, B, or C based on:

• Price
• Unit count
• Rent condition
• Value-add potential
• Neighborhood class
• BRRRR/refinance potential

The system must generate:

• Deal summary
• Key risks
• Questions to ask the broker
• Basic offer-range guidance (optional but helpful)

Only A and B deals should appear in the main leads sheet. 5. Outreach Message Generation For each promising deal, generate:

• Follow-up email
• SMS-style message
• Broker questions
• A quick “express interest” message

All templates editable in Parameters. 6. Full Automation Scheduling The system must run independently, including:

• Morning listing pull
• Afternoon email parsing
• Daily CRM updates
• Basic error handling
• Simple activity summary (“X new deals found today”)

Google Sheet Requirements 1. Parameters Tab (Core Component) User-controlled fields:

• Markets (on/off toggle)
• Price range
• Unit range
• Strategy type
• Neighborhood class
• Section 8 settings
• Email templates
• Outreach automation toggles

2. New_Leads Tab Clean, formatted table for analyzed deals. 3. Brokers Tab CRM with last contact date, notes, and status. 4. Wholesalers Tab 5. Email_Log Tab (optional) Preferred Tech Stack (Flexible)

• Google Sheets
• Gmail API
• Gemini API or OpenAI API
• Google Apps Script
• n8n or Make for orchestration
• Optional: Python or Cloud Run

Deliverables System architecture and JSON schemas Cleanly designed Google Sheet (with formatting and validation) Full working automation agents:

• Listing hunter
• Deal analyzer
• Email intake parser
• Broker & wholesaler hunter
• Sheet updater + deduper
• Outreach message generator

Scheduling and monitoring system Documentation including:

• How to adjust buy box
• How to add/remove markets
• How to edit templates
• How to pause or adjust automations

Required Experience Please apply only if you have strong experience with:

• AI automation using Gemini/OpenAI
• Google Sheets API or Apps Script
• Gmail API integrations
• Multi-step workflow orchestration
• Structured JSON outputs from LLMs

Preferred but not required:

• Real estate data systems
• Multi-agent frameworks (AutoGen, CrewAI, LangGraph)
• CRM automation experience

Success Criteria The final system should: ✔ Operate daily without manual input ✔ Identify deals in the markets I activate ✔ Grow my broker and wholesaler contact lists ✔ Read and extract deal details from emails ✔ Grade deals accurately ✔ Store clean and well-formatted opportunities ✔ Generate ready-to-send follow-up messages ✔ Provide simple daily summaries This should function as a high-quality AI acquisitions assistant.

How to Apply

Please include: A brief overview of your experience One or two examples of similar AI automations you’ve built A short explanation of how you would architect this system Your estimated timeline Confirmation you accept the $3500 fixed budget Apply tot his job Apply To this Job