Remote IT asset or license management(Eastern Time Zone)

JobTitle: Business Operations Administrator Pay rate-$30/h Duration:12 months Hours of the Shift : 8 am to 5 pm Contract-12 months Location: Work Location: Remote, Preference for candidates in Eastern Time Zone, ideally Georgia-based. Use Commercial Title: Business Operations Administrator Notes from intake: Role Overview

• Reason for Hire: New position.

•• Work Location: Remote, Preference for candidates in Eastern Time Zone, ideally Georgia-based.

• Travel: Not required.

________________________________________ Experience & Skills

• Required Experience: Minimum 3+ years in IT asset or license management.
• Must-Have Skills:

1. Strong organizational skills for maintaining documentation. 2. Solid understanding of accounting principles. 3. Deep knowledge of software licensing models (subscription, perpetual, concurrent). 4. Proficiency in Excel and data analysis for tracking/reporting.

• Nice-to-Have Skills:
• ITIL or SAM certification.
• Familiarity with enterprise software vendors (Microsoft, Adobe, Oracle, Autodesk).
• Experience with compliance frameworks and audit processes.

________________________________________ Interview/Other:

• Interview Process: May involve two interviews. If local, a second onsite interview could be scheduled.

•• Team Structure & Collaboration

• The role is primarily individual, but the team operates in a collaborative and supportive manner.
• Team members back each other up and share updates.
• Work may transition between team members depending on roles and responsibilities.
• The role may also involve interactions with cross-functional teams, especially when projects span multiple areas.

________________________________________ Performance Measurement

• Initial success metrics will be project-based.
• Milestones within each project will serve as checkpoints.
• Completion of projects and milestones will be the primary indicators of success.
• Collaboration with both individual contributors and cross-functional teams will be part of achieving these goals.

Job Summary The Business Operations Administrator is responsible for reviewing contracts, process management improvements, reporting, regional support and managing and optimizing the organization’s software licensing portfolio. This role ensures compliance with vendor agreements, minimizes licensing costs, and supports internal teams with license provisioning and tracking. The ideal candidate will have strong analytical skills, attention to detail, and a deep understanding of operational processes, software licensing models and asset management practices.

Key Responsibilities

License Management & Compliance o Maintain an accurate inventory of software licenses across the organization. o Monitor usage to ensure compliance with licensing agreements and avoid overuse or underutilization. o Conduct regular audits and prepare reports for internal stakeholders and external vendors. Procurement & Renewals

• Coordinate with procurement and vendors to acquire new licenses and renew existing ones.
• Track expiration dates and initiate timely renewals to prevent service disruptions.
• Evaluate cost-effective (supplier) licensing options and recommend changes when appropriate.

Support & Provisioning

• Assist IT support teams in provisioning software licenses to end users.
• Respond to license-related inquiries and troubleshoot access or activation issues.
• Maintain documentation for license allocation and user entitlements.

Vendor & Stakeholder Collaboration

• Liaise with software vendors to understand licensing terms and negotiate contracts.
• Collaborate with finance and legal teams to ensure alignment with budget and compliance policies.
• Provide training and guidance to internal teams on software usage policies

Regional Support

• Support GEOs in contract entry to ensure proper revenue and cost allocation.
• Responds to escalated order processing issues which require collaboration across multiple teams and GEO’s.
• Ensures timely development of accurate reports and analysis to support corporate goals and strategies.

Required Skills & Qualifications Bachelor’s degree in Information Technology, Business Administration, or related field.

• 3+ years of experience in IT asset or license management.
• Strong understanding of software licensing models (e.g., subscription, perpetual, concurrent).
• Experience with SaaS requirements
• Proficiency in Excel and data analysis for tracking and reporting.
• Excellent communication and negotiation skills.
• Detail-oriented with strong organizational and problem-solving abilities.
• Solid understanding of Accounting principles

Preferred Qualifications

• ITIL or SAM certification.
• Familiarity with enterprise software vendors (e.g., Microsoft, Adobe, Oracle, Autodesk).
• Experience with compliance frameworks and audit processes.

PM-R3 #IND2 Job Type: Contract Pay: $25.00 - $30.00 per hour Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Referral program
• Vision insurance

Application Question(s):

• Are you a US Citizen or GCH? If on Visa please mention the Visa Status
• Are you ready for background check and drug screen in accordance with the local law and regulations?
• Please confirm your email address and contact number?
• Cube Hub payroll is Bi-Weekly, we pay every-other-Friday. Are you Comfortable with Bi-Weekly payroll policy?
• What is a good time to contact you?
• Are you ready for Work Location: Remote, Preference for candidates in Eastern Time Zone, ideally Georgia-based. and pay rate $30/h
• Do you have at least 3 years of experience in IT asset management or software license management? please specified
• Which software licensing models do you have hands-on experience with?
• Describe your experience maintaining software license inventories and ensuring compliance.
• Which Excel functions or tools have you used for tracking, reporting, or analyzing license data?
• Do you have experience applying basic accounting principles (e.g., cost allocation, accruals, budgeting) in your work?
• Have you reviewed software or IT contracts for licensing terms, renewals, or usage rights?
• Describe your experience coordinating with software vendors for renewals, pricing, or licensing compliance.

Experience:

• IT asset management or software license management: 3 years (Required)

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