Office Manager – Vivani Medical, Inc – Emeryville, CA

Job title: Office Manager Company: Vivani Medical, Inc Job description: We are looking for an enthusiastic team player to provide administrative support to the company's operations by maintaining an efficient and smooth functioning office. The Office Manager works onsite and is responsible for managing/overseeing administrative procedures and functions, including but not limited to Finance/Accounting, IT, HR, company events, and communications. General office

• Maintain office organization and cleanliness throughout the day and ensuring the office is presentable to employees and visitors at all times.
• Answer phone and welcome guests.
• Partner with the Facilities Manager to maintain a safe and secure working environment.
• Serve as a point of contact for building security and maintenance.
• Order and keep an inventory of office and kitchen supplies, and restock as needed.
• Maintain positive relationships with vendors, service providers and landlord.
• Receive and send packages as needed.
• Help organize/manage employee events.

IT, Finance, HR

• Manage IT relationship with external IT vendor. Serve as escalation point for any IT related issues internally, and effectively project manage any IT projects to create more efficiency.
• Serve as power user for software and train employees and troubleshoot issues (currently we use Outlook, Gusto, Expensify, Workable, Checkr, E-Verify, Bill.com and others).
• Coordinate with IT department on all office equipment and ensure a sufficient level of inventory.
• Manage employee onboarding and offboarding with IT vendor.
• Support the flow of information with Finance and accounting to ensure contracts, invoices, and other documents are processed and filed.
• Payroll administration (in partnership with finance).
• Assist the HR function by supporting recruiting efforts, onboarding activities, and benefits administration.
• Maintain accurate headcount reports and company organization charts.
• Ensure proper maintenance of employee records and other HR files; create overall plan for filing retrieval; retention, and record disposal.
• Swag coordination, team gift purchasing, team events, meals, offsite/retreat support.

About us Vivani is a clinical stage biopharmaceutical company dedicated to providing people the freedom to live healthier. We develop miniaturized therapeutic implants utilizing our proprietary NanoPortalTM technology platform, which enables delivery of a broad range of medicines to treat chronic diseases. Our products, designed to address poor adherence, will significantly improve patients’ lives and provide assurance to the physicians who treat them. Come join us!

Requirements

Minimum Qualifications and Education Requirements

• High school diploma
• Four years of administrative and office management experience.
• Knowledge of office management responsibilities, systems and procedures.
• Experience handling basic accounting, human resources, and IT.
• Strong time management skills, able to multitask, prioritize and meet deadlines.
• High level of commitment to employee customer service.
• Very meticulous, high degree of accuracy and comprehension of financial transactions including accounts payable and accounts receivable. Highly skilled in reconciling discrepancies.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient technical skills with Microsoft Office Suite or related software.

Prefer

• College degree
• Experience as an HR specialist or generalist
• Experience working in a public company

Benefits

• Competitive Medical
• Competitive Dental and Vision
• Flexible Spending Account: annual company contribution: $500
• Stock options
• Basic life insurance: company pays 100%
• Long-term disability insurance
• 401(k): company safe harbor match up to 4%
• Home office stipend: $600 annually
• Commuter assistance with Clipper card and Amtrak
• Weekly catered lunches

Expected salary: Location: Emeryville, CA Job date: Fri, 11 Nov 2022 05:39:36 GMT Apply for the job now! Apply tot his job Apply To this Job