[Remote] Recruiting & HR Assistant

Note: The job is a remote job and is open to candidates in USA. i360technologies, Inc. is a business consulting and technology services firm specializing in federal agencies since 2001. The Recruiting & HR Assistant role involves supporting full lifecycle recruiting for federal government contracts, ensuring compliance with various guidelines, and collaborating with HR and recruiting teams to provide a high-quality recruitment experience.

Responsibilities

• Support full lifecycle recruiting for federal positions, including posting, sourcing, screening, interviewing, and onboarding coordination.
• Ensure requisitions, job descriptions, and postings align with federal labor categories and contract requirements.
• Maintain audit-ready documentation in SmartRecruiters, including applicant files, disposition codes, and screening notes.
• Track applicant flow, metrics, and hiring milestones for internal reporting and federal compliance.
• Excellent written and verbal communication skills, with the ability to convey information clearly and professionally.
• Maintain and update recruiting and HR handbooks, policies, SOPs, and compliance documentation as needed to enhance processes, ensure accuracy, and maintain compliance.
• Manage accurate and organized records in SmartRecruiters and HR systems.
• Support documentation for background checks, clearance verification, and onboarding.
• Assist with the coordination of recruiting efforts, resume collection, and labor category alignment.
• Support the recruiting team during surge hiring, and rapid staffing needs by helping manage high volume workflows, maintaining organization, tracking progress, and ensuring all activities remain compliant with federal and company requirements.
• Ability to support candidates through the federal Public Trust clearance process by providing step-by-step instructions, answering questions, ensuring all required documentation is completed accurately, and conducting consistent follow-up until the clearance is fully adjudicated. This includes serving as a primary point of contact, monitoring progress, and coordinating with internal security or compliance teams as needed.
• Support new employees throughout the entire onboarding process, including coordinating paperwork, verifying required documents, scheduling orientation activities, tracking completion of onboarding tasks, and ensuring a smooth, well-organized transition into their roles. This includes proactive communication with candidates, hiring managers, and HR to maintain an efficient and positive onboarding experience.
• Maintain EEO, OFCCP policies and adherence.

Skills

• Minimum 4+ years of recruiting experience.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Strong sense of urgency and excellent prioritization skills.
• Proactive and able to take initiative with minimal direction.
• Eager to learn and committed to continuous professional development.
• Working knowledge of labor categories, clearance processes, and hiring standards.
• Proficiency with Candidate Tracking Systems preferably SmartRecruiters, including requisition management, pipelines, scorecards, and documentation.
• Advanced Microsoft Word skills, including templates, formatting, version control, and policy documentation.
• Strong administrative, organizational, and communication skills.
• Ability to manage confidential information with professionalism and discretion.
• Demonstrates an excellent, positive attitude and a strong commitment to supporting team success.
• Experience supporting federal recruiting or rapid contract staffing.
• Familiarity with OFCCP, EEO, SCA, and federal compliance standards.
• Experience with cleared recruiting (Public Trust).
• Ambitious and seeking opportunities for career progression and ongoing development.
• Associate or Bachelor’s degree in HR, Business, related field, or 5-7 years recruiting experience in federal contract staffing or agency staffing.

Benefits

• (401k) Matching
• Eleven Paid Holidays
• Adoption Assistance
• Tuition Reimbursement
• Technology Reimbursement
• Short-Term & Long-Term Disability
• Life Insurance (Basic, Voluntary & AD&D)
• Health Care Plan (Medical, Dental & Vision)
• Paid Time Off (0-3 years, 15 Days | 3+ years, 20 Days)
• *Perks at Work* – Employee perks program to help you live a better, healthier life.

Company Overview

• Founded in 2001, i360technologies, Inc. It was founded in 2001, and is headquartered in Leesburg, Virginia, USA, with a workforce of 51-200 employees. Its website is https://www.i360technologies.com.

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