Real Estate Transaction Coordinator Remote (Latin America)

Location: Remote only candidates based in Latin America (South/Central America, Mexico) Schedule: Fulltime, working U.S. business hours Language: Advanced English (C1 or higher) required

About the Role

We are looking for a highly organized Real Estate Transaction Coordinator to own our closing pipeline from contract signed to closing funded. This is a fully remote, fulltime role for candidates based in Latin America who can work US business hours and communicate clearly with US title companies and other stakeholders. Your primary focus is transaction coordination: making sure every contract moves smoothly and predictably to the closing table. However, we are a small, hands-on team, and in the near term we will also lean on you to help with general administrative tasks when needed (light ops/admin support, organizing documents, simple reports, updating spreadsheets/CRMs, listing management, etc.). Were a get in there and help culture where everyone pitches in. You will not be selling or negotiating deals.

Key Responsibilities

Transaction Launch & Escrow Coordination

• Open escrow immediately once a contract is signed and introduce all parties (title company, buyer/seller, internal team, etc.).
• Ensure Earnest Money Deposits (EMD) are sent and receipted by the title company within 48-72 hours.
• Keep all parties informed of key dates and next steps.

Pipeline Management & FollowUp

• Proactively follow up with Title Officers and Escrow Agents at least weekly (often more frequently) to prevent stalls.
• Track each files status so you can anticipate issues before they become emergencies.
• Escalate delays or problems to management with clear context and suggested next steps.

Document Review & Error Catching

• Perform a Level 1 review of Title Commitments and HUD/Settlement Statements to catch obvious errors (names, legal descriptions, addresses, dollar amounts, prorations, etc.) before they go to management.
• Coordinate corrections with the title company and confirm updates are made.

Systems, Admin & Organization

• Maintain our internal CRM/Transaction Management software, ensuring every file has:
• Correct status and closing date
• All key documents uploaded and labeled
• Notes on important conversations and decisions
• Use email templates and checklists consistently so no step is missed.

General Admin & Team Support

• Assist with light administrative tasks when transaction workload allows, such as:
• Organizing shared folders and documents
• Updating spreadsheets or dashboards
• Basic data entry and cleanup in our systems
• Helping with simple internal projects or process documentation
• Managing Real Estate Listings
• Jump in where needed. We're a small, collaborative team, and everyone wears more than one hat.

What You Do Not Do

• No cold calling or sales.
• No price/repair negotiations with buyers or sellers.
• No property visits, photos, or signs.

Your focus is process, communication, admin support, and followthrough.

Requirements

• Location:
• Must be based in Latin America (LATAM).
• Able and willing to work full-time US business hours.
• Language:
• Advanced English (C1 or higher) required.
• Comfortable writing professional emails and speaking on the phone with US-based title companies and other stakeholders.
• Experience (required):
• 1-2+ years in at least one of the following:
• Real estate transaction coordination
• Title / escrow processing
• Mortgage processing / closing
• Real estate administrative support for US-based investors or agents
• You should know what a HUD/Settlement Statement, prelim, and title commitment are.
• Skills & Tools:
• Strong attention to detail; you enjoy catching small mistakes before they become big problems.
• Comfortable using:
• Email (Gmail) and templates
• PDF editors (combine, sign, annotate)
• CRMs or transaction management systems (e.g., Salesforce, etc.)
• Very organized, checklist-oriented, and reliable with follow-through.
• Personal Traits:
• You are a checklist junkie you like seeing tasks move from In Progress to Done.
• Proactive and persistent: you dont wait for others to ask; you follow up and nudge until things are complete.
• Comfortable wearing multiple hats in a small team and helping wherever the business needs support.
• Calm under pressure and comfortable handling a high volume of files (60+ at a time) once you're ramped.

Why You'll Like Working With Us

• Remote & Stable: Internal operations role with predictable, full-time hours.
• Variety: Your main focus is closings, but you'll also help with broader admin work as we grow, so the work stays interesting.
• No Sales Drama: No cold calling, no negotiating, no retail buyer emotions you focus on workflow and execution.
• FastPaced but Structured: You'll work a high volume of transactions with clear processes and tools.
• Growth: As we scale, there will be opportunities to specialize further in closings or grow into broader operations/leadership work.

Compensation

• Compensation range: USD $1,500 to $2,000 per month, depending on experience and skills.
• Full-time, remote contractor position based in Latin America, working US business hours.

How to Apply

Please apply through our careers page and include:

• Your CV/resume in English.
• A short note (35 sentences) about your experience with title/escrow, closings, or real estate admin.
• Your current country/city, English level (self-rated), and monthly salary expectation in USD.

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