Office of Corporate Secretary and Governance Paralegal

About the position First Citizens is seeking an exceptional legal professional to join its team of driven legal professionals as a Corporate Secretary Support Professional/Paralegal. You will play a critical role within the bank's Legal Department and in the Office of Corporate Secretary. This position supports the Board of Directors, Board committees, and corporate governance of the Firm. As part of a team, this role handles and coordinates corporate secretarial and governance activities in support of Management, the Board and its Directors while working collaboratively to support the continuous improvement of legal processes and capabilities to meet evolving business needs and regulatory requirements. This role requires flexibility, curiosity, adaptability, enthusiasm, teamwork, and a growth mindset.

Responsibilities

• Board Support - Assist with managing the Firm's Holding Company and Bank legal entities, working directly with the Board of Directors and Board committees as part of a team in managing board governance and corporate secretary responsibilities.
• Director Information - Coordinate and provide assistance with annual Directors' and Officers' questionnaires, the proxy statement, and other governance filings. Manages and maintains corporate books and records in accordance with applicable laws, regulations, and firm policies.
• Maintaining Protocols and Templates - Reviews and helps maintain corporate secretary processes and procedures, identifying and documenting areas for enhancement and efficiencies and relevant protocols and templates. Performs research and analysis on relevant issues.
• Documentation - Drafts, revises, and maintains corporate governance documents, resolutions, agendas, consents, executive summaries, talking points, minutes, letters, checklists, legal forms, templates, and other legal documents.
• Meeting Preparation - Coordinates and manages the preparation process for board and board committee meetings, including agenda setting process, materials review and posting, preparing minute shells, and confirm board member requests for information.
• Materials Review - Previews board and board committee materials for adherence to board and Office of Corporate Secretary guidance prior to posting and helps ensure timely posting. This includes entering relevant information in the tracking tool for report generation.
• Communication - Communicates directly in-person, by telephone, by videoconference, and by email with directors, officers, and other business leaders and associates. Is engaging, professional, and relationship oriented. Must communicate clearly and effectively.

Requirements

• Bachelor's Degree and 2 years of experience as a Paralegal or Legal Assistant OR High School Diploma or GED and 6 years of experience as a Paralegal or Legal Assistant
• Communication skills - interpersonal (oral and written).
• Organization skills.
• Detail oriented.
• Collaboration and relationship-building skills expressed in a team-first environment.
• Strong sense of business and legal ethics.
• High level of integrity.
• Customer service skills.
• Hard working, well organized, and able to manage numerous projects simultaneously under tight deadlines.
• Strong Microsoft Office capabilities and ability to implement and learn new software applications.

Nice-to-haves

• Relevant Associate's or Bachelor's Degree
• At least 5 years of relevant experience as a Paralegal or Legal Assistant with a law firm, in a corporate legal department, or the equivalent.
• Experience working in support of senior corporate leaders and boards of directors preferred.
• Experience in banking, regulatory, corporate law and/or governance in the financial services industry preferred.
• Certificate of completion from an ABA-approved paralegal certification program a plus.

Benefits

• Benefits are an integral part of total rewards and First Citizens Bank is committed to providing a competitive, thoughtfully designed and quality benefits program to meet the needs of our associates. More information can be found at https://jobs.firstcitizens.com/benefits.

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