HR & Admin Coordinator

ADMIN & COORDINATOR - HR Supervisor: General Manager Key Responsibilities: General Administrative Support:

• Provide administrative assistance to management, including scheduling meetings, handling correspondence, and maintaining both digital and physical filing systems.
• Manage office supplies and equipment to ensure resources are always available for operational needs.
• Oversee the phone systems, ensuring timely coordination of calls and maintaining accurate contact directories. Does not include reservation management.

Vendor Coordination:

• Assist with pre-opening setup, including operational licenses, vendor setup, and system implementation.
• Coordinate with vendors for operational needs such as food and beverage suppliers, cleaning services, and equipment maintenance.
• Document and establish efficient administrative processes to support daily operations.

Phone Management & Communication:

• Maintain and update contact directories within systems like Insperity and Toast for accurate internal communication.
• Coordinate with service providers to troubleshoot technical issues and ensure uninterrupted service.

Inventory Management-JSC Office Only:

• Monitor inventory levels and collaborate with relevant teams to order supplies as needed.
• Ensure proper stock levels are maintained for operational continuity.

Mail & Delivery Management:

• Receive, document, and distribute daily mail and packages.
• Ensure timely and accurate documentation of deliveries and correspondence.

Employee Engagement & Compliance:

• Support employee engagement programs, including team-building activities and recognition initiatives.
• Ensure compliance with local, state, and federal regulations related to labor laws, health codes, and safety standards.
• Assist in managing employee records, ensuring accuracy in systems like Egnyte, Insperity, and Toast.

Onboarding & Integration:

• Manage the onboarding process for new hires, ensuring all documentation is completed and employees are entered into systems such as Toast and Insperity.
• Facilitate orientation programs to introduce new team members to company culture, policies, and standards.
• Ensure compliance with all HR documentation and onboarding procedures.

Employee Relations & Compliance:

• Maintain and track disciplinary records and performance issues, ensuring adherence to company policies.
• Act as the primary contact for TWC (Texas Workforce Commission) claims, ensuring accurate and compliant reporting.
• Support the development and implementation of employee manuals, policies, and procedures, ensuring consistency across the organization.
• Assist with workplace investigations and resolve employee concerns professionally and discreetly.

Termination Administration:

• Conduct exit interviews and ensure the completion of termination paperwork.
• Coordinate with management to process final pay, benefits, and other termination-related documentation in a timely and compliant manner.

HR Support:

• Maintain accurate employee records in systems such as Toast, Insperity, and other HR tools.
• Collaborate with the accounting team and home office to ensure HR-related financial processes are efficient and accurate.
• Continuously evaluate and enhance HR processes to improve efficiency and employee satisfaction.

Assistance:

• Undertake ad hoc projects as assigned by the General Manager.

Work Environment & Schedule: Environment: Focused on excellence, collaboration, and discretion. The role involves working in a fast-paced environment requiring adaptability, attention to detail, and high professionalism. Schedule:

• Monday - Friday, 9:00 AM - 4:00 PM

Qualifications:

• Bachelor's degree in Business Administration, Hospitality Management, or a related field.
• Minimum of three years of administrative experience in a luxury restaurant, hospitality, or similar setting.
• Proficiency in administrative tools and restaurant management systems such as Toast and Insperity.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• Ability to maintain a high level of discretion and professionalism in a fast-paced, dynamic environment.
• Familiarity with hospitality operations and luxury service standards is preferred.

Compensation:

• Competitive salary based on experience. Range $48,000 - $55,000

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