Experienced Administrative Support Specialist – Remote Work From Home Data Entry and Office Management

Introduction to blithequark

Are you ready to explore a world of possibilities, both at work and during your downtime? Join the blithequark family, and you'll venture to the far corners of the planet, grow your skills, and become the best version of yourself. As you embark on a new journey, you'll handle challenges with flexibility and ease, mastering new skills and propelling your career while having a great time. Feel free to advance both your personal and work life and jump ahead! blithequark is a leading organization in the private industry, committed to providing exceptional experiences for its customers and employees alike.

About the Role

This position is a member of the Airport Stations Group within the Customer Experience Division at blithequark. As a Staff Assistant, you will be responsible for performing a wide variety of office duties, including organizing meeting schedules, writing, filing, ensuring phone coverage, welcoming and coordinating clients, managing mail, ordering and distributing office supplies, reconciling P-card expenses, tracking anniversaries/birthdays, and arranging travel and hotel accommodations.

Key Responsibilities

• Provides assistance with planning of executive presentations and special events as required
• Controls, reviews, and monitors all local invoices through InvoiceWorks and distributes as necessary
• Investigates and escalates office technology issues, including phone and copier machines
• Tracks and ensures employees complete onboarding tasks, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.
• Assists in station event planning, coordination, and execution (e.g., Do Team, lunch meetings, holiday parties, recognition events)
• Handles payroll processing in Workbrain for management and care staff
• Processes termination letters and coordinates local communications and response
• Manages employee parking, including permitting and assignments, as required
• Assists with timekeeping functions, data entry, data verification, reconciliations, and recording
• Maintains employee records, as needed
• Maintains Station meeting schedules, including monthly emergency response
• Accesses and manages various periodic reports, including performance, audit, cost, employee engagement, and recognition, etc.
• Updates required manuals, files, and maintains all safety-related items
• Serves as backup for various payroll functions
• Manages records for OSHA, safety, etc. (301's, weekly and annual)
• Assists with budget preparation and reconciliation, including monthly closeout of landing fees
• Supports auditing activities as required
• Tracks and verifies incentive funds earned
• Liaises with CRE/Offices and vendors to follow local programs, as applicable
• Leads/coordinates work with other care staff, as applicable
• Performs other duties as required

Essential Qualifications

To be successful in this role, you will need:

• A Bachelor's Degree
• Prior office/administrative experience
• Knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, etc.
• Knowledge of policies, procedures, and corporate design
• Ability to focus on work, be detail-oriented, and meet deadlines
• Ability to work in a high-speed environment and handle multiple tasks simultaneously
• Ability to be self-motivated with strong organizational skills
• Ability to understand concepts and functionality of specific software and programs

Preferred Qualifications

While not required, the following qualifications are preferred:

• Additional relevant work experience
• Advanced knowledge of Microsoft Office or other software applications
• Certifications or training in office administration or a related field

Career Growth Opportunities and Learning Benefits

At blithequark, we are committed to helping our employees grow and develop in their careers. As a Staff Assistant, you will have access to a range of training and development opportunities, including:

• On-the-job training and mentorship
• Formal training programs and workshops
• Opportunities for advancement and career progression
• A supportive and inclusive work environment that encourages learning and growth

Work Environment and Company Culture

blithequark is a dynamic and inclusive organization that values diversity and promotes a culture of respect and empathy. Our employees are our greatest asset, and we strive to create a work environment that is supportive, collaborative, and fun. As a Staff Assistant, you will be part of a talented and dedicated team that is passionate about delivering exceptional customer experiences.

Compensation, Perks, and Benefits

At blithequark, we offer a competitive compensation package and a range of benefits, including:

• Medical, dental, and vision benefits
• 401(k) program with employer matching contributions
• Flexible spending accounts and other benefits
• Opportunities for professional development and growth
• A supportive and inclusive work environment
• Recognition and reward programs
• Access to exclusive discounts and perks

Conclusion

If you are a motivated and organized individual with a passion for delivering exceptional customer experiences, we encourage you to apply for this exciting opportunity to join the blithequark team as a Staff Assistant. With a competitive compensation package, a range of benefits, and opportunities for growth and development, this is a role that can help you take your career to the next level. Apply now and become a part of our dynamic and inclusive team!