HR Associate

Description The HR Associate is responsible for the day-to-day administrative operations of the Human Resources department. This includes maintaining accurate and up-to-date personnel files, managing HR databases, ensuring compliance with regulations, and administering employee benefits with accuracy and efficiency. The HR Associate will partner with the HR Generalist to onboard new employees, facilitate orientation sessions, including benefits education and perform other administrative duties as assigned. In addition, the HR Associate will manage full-cycle recruiting. Responsibilities include sourcing and identifying candidates, conducting telephone screenings and assessments, extending job offers, preparing offer letters, scheduling drug screenings, verifying references, and collecting new hire documentation. The HR Associate will create and present candidate slates to hiring managers that align with the needs of open positions and may attend career fairs both virtually and in person as needed.

Qualifications

RESPONSIBILITY:

• Collaborate and partner with the internal Human Resources team as a strategic partner to enhance recruitment efficiency and improve time-to-fill metrics.
• Assist in assessing, screening, and vetting prospective candidates to ensure they meet established position requirements.
• Demonstrate a high degree of independence, professionalism, and discretion in handling sensitive matters.
• Maintain consistent communication with the hiring manager and HR Director to ensure recruitment timelines are met; provide candidate resumes and evaluations, and coordinate start dates based on onboarding schedules.
• Update candidate tracking systems (ATS/databases) with accurate interview feedback and status updates.
• Meet staffing goals and objectives in a fast-paced, dynamic, and change-driven environment.
• Screen resumes, conduct phone interviews, and manage both internal and external recruitment processes.
• Represent Wellmore at career and job fairs—both virtual and in-person—as required.
• Organize and maintain both paper and electronic HR filing systems, ensuring accuracy and confidentiality of personnel files and employee records.
• Prepare and safeguard confidential information and data, maintaining employee trust by protecting sensitive HR and organizational information.
• Uphold strict confidentiality at all times in all HR-related matters.
• Collaborate cross-functionally with other departments to support organizational goals.
• Demonstrate flexibility and adaptability, shifting priorities and tasks as needed.
• Perform other duties as assigned by the supervisor.

Qualifications

• Ability to exercise discretion and maintain strict confidentiality in handling sensitive materials and confidential employee and client information.
• Demonstrated ability to solve problems, take initiative, and anticipate actions as needed even with conflicting demands.
• Demonstrated ability to shift tasks on notice, meet deadlines, and work effectively with conflicting and competing deadlines and time constraints.
• Excellent organizational skills with strong attention to detail.
• Demonstrated ability to work in a team as well as independently.
• Demonstrated intermediate proficiency with Microsoft word, excel and outlook.
• Ability to schedule and coordinate meetings and appointments, utilizing outlook.
• Ability to represent Wellmore professionally.

Education & Experience Minimum bachelor’s degree.

• Minimum 2-3 years’ experience in HR recruitment.
• Ability to build relationships and partner with internal and external customers.
• Experience with telephone interviewing .
• Able to work independently, be proactive and exercise sound judgment. Must be able to handle confidential and sensitive information in a professional manner.
• Proficient computer skills – Microsoft Office and Office 365: Word, Excel, Outlook, SharePoint, Teams and electronic data management. Experience with ATS (Applicant Tracking Systems), ADP and/or Indeed preferred.
• Excellent interpersonal, verbal, and written communication skills
• Proven ability to prioritize, organize and manage multiple tasks effectively and efficiently
• Social media networking skills to source job candidates is helpful.

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