Experienced Administrative Officer – Part-Time Opportunity for a Detail-Oriented and Organized Individual to Support a Small Educational Charity

Introduction to Highland One World

Highland One World is a small yet dynamic educational charity based in Inverness, dedicated to promoting social justice and sustainability through Global Citizenship Education. Our mission is to empower children and young people with the knowledge, skills, and values necessary to contribute to a more just, peaceful, and sustainable world. We achieve this by delivering training and events, and developing resources that support educators in their pursuit of creating a better future for all. As a charity, we are managed by a Board of Trustees and a small team of staff led by the HOW Coordinator, who work collaboratively to drive our vision forward.

About the Role

We are seeking an experienced and highly organized Administrative Officer to join our team on a part-time basis. As an Administrative Officer, you will play a vital role in providing administrative support to our team, Trustees, and the effective day-to-day running of the organization. This is an excellent opportunity for a detail-oriented and proactive individual to make a meaningful contribution to our charity and gain valuable experience in administration.

Main Responsibilities

• Ensure the secure and effective organization and storage of all administrative documentation relating to Highland One World and its projects, in compliance with GDPR regulations
• Perform administrative tasks associated with the day-to-day running of the organization, including ordering, making online payments, coding and scanning invoices, updating documents, responding to emails, occasional note-taking at meetings, and other ad-hoc tasks
• Support the maintenance and development of the Highland One World and Signposts resource libraries, including database and resource loan management and occasional website updates
• Provide occasional administrative support to the Trustees, including setting up meetings, distributing agendas, taking minutes, and managing other board-related documentation
• Manage and update databases with required project information, ensuring that data reporting requirements for projects are fulfilled in a timely manner
• Provide administrative support to the team for project activities/events where required
• Attend occasional online meetings with administration staff from other Development Education Centres in Scotland when required
• Be an active member of the Highland One World team, demonstrating a willingness to support the team when needed, attending team meetings, occasional events, and away days as required

Essential Qualifications and Skills

To be successful in this role, you will require:

• Previous experience in an administrative role, preferably in a charity or educational setting
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Strong attention to detail and accuracy, with a high level of proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook
• Ability to work independently and as part of a team, with a flexible and proactive approach to work
• Good communication and interpersonal skills, with the ability to build strong relationships with colleagues, Trustees, and external stakeholders
• Basic knowledge of GDPR regulations and data protection principles

Preferred Qualifications and Skills

While not essential, the following qualifications and skills would be desirable:

• Experience of working with databases and resource management systems
• Knowledge of website management and updates, particularly using content management systems
• Experience of supporting Trustees or governing bodies, including minute-taking and agenda preparation
• Basic accounting knowledge and experience of financial administration, including invoicing and expense management
• Qualifications in administration, business, or a related field, such as a diploma or certificate in business administration

Career Growth Opportunities and Learning Benefits

As an Administrative Officer at Highland One World, you will have the opportunity to develop your skills and knowledge in a supportive and dynamic environment. You will be able to:

• Gain experience in administrative management, including database management, resource development, and financial administration
• Develop your knowledge of GDPR regulations and data protection principles, with opportunities for training and professional development
• Build strong relationships with colleagues, Trustees, and external stakeholders, including other Development Education Centres in Scotland
• Contribute to the development of our charity, including the creation of resources, delivery of events, and support for project activities
• Enhance your communication and interpersonal skills, with opportunities for presentation, facilitation, and representation of the charity

Work Environment and Company Culture

At Highland One World, we value our staff and recognize the importance of a positive and supportive work environment. You will be working in a small team, with a flexible and proactive approach to work. We offer:

• A competitive salary, with a pro-rata salary of £24,000-£26,000 per annum, depending on experience
• A part-time contract, with a minimum of 3 hours worked in the office on Wednesday mornings and the remainder of hours worked remotely or flexibly
• A dynamic and supportive work environment, with opportunities for professional development and growth
• A chance to make a meaningful contribution to a small educational charity, with a focus on social justice and sustainability
• Opportunities for collaboration and networking with other Development Education Centres in Scotland

Compensation, Perks, and Benefits

In addition to a competitive salary, we offer a range of benefits, including:

• A pension scheme, with employer contributions
• Annual leave entitlement, with a minimum of 25 days per annum, plus public holidays
• Opportunities for professional development, including training, conferences, and workshops
• A supportive and flexible work environment, with opportunities for remote and flexible working
• A chance to be part of a dynamic and dedicated team, making a positive impact in the community

Conclusion

If you are a motivated and organized individual, with a passion for administration and a commitment to social justice and sustainability, we encourage you to apply for this exciting opportunity. As an Administrative Officer at Highland One World, you will play a vital role in supporting our team, Trustees, and the effective day-to-day running of the organization. Don't hesitate to apply – we look forward to receiving your application and discussing this opportunity further.