Program Assistant, Part-time – Amazon Store

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join Harvard Medical School? Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership. You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine. Job Description The Program Coordinator plays a vital role in supporting innovative health policy education and fostering a dynamic community of emerging leaders through the coordination of academic programs and alumni engagement initiatives. The role involves five areas: 1) coordination of leadership in health policy course/seminar series; 2) liaising Reede Scholars to strengthen alumni support; 3) assistance with fellowship evaluation component by working with OCCE evaluation director; 4 coordination of other fellowship components such as journal club, shadowing, writing workshops, special sessions and annual meeting; 5) assistance with fellowship recruitment efforts. Key Responsibilities: Academic Program Management

• Course & Seminar Coordination: Orchestrate health policy courses and research seminar series, managing all logistical elements from speaker arrangements and travel coordination to venue logistics.
• Educational Support: Attend lectures and classes to ensure seamless execution, collect and analyze participant feedback, and maintain comprehensive program documentation.
• Reporting & Documentation: Prepare seminar summaries, detailed interim and final reports, manage program correspondence.

Research & Analysis

• Information Management: Conduct thorough library and internet research, perform literature reviews, and systematically gather and process program data.
• Evaluation & Assessment: Analyze program effectiveness through data collection and evaluation synthesis.

Alumni Relations & Network Development

• Database Management: Enhance and maintain the Reede Scholars alumni database, ensuring accurate and current information across all platforms.
• Community Building: Develop compelling alumni spotlight profiles, manage website content updates, and maintain active alumni communications through listserv management.
• Event Coordination: Provide administrative support for the annual Scholars' Symposium and regional meetings, facilitating meaningful connections within the alumni network.
• Engagement Activities: Schedule and conduct both exit interviews with current fellows and follow-up interviews with alumni to strengthen ongoing relationships.

Fellowship Operations

• Coordination of Fellowship Journal Clubs. Shadowing, special spring sessions and annual meeting.
• Strategic Support: Assist in fellowship recruitment, selection processes, and annual meeting coordination.
• Administrative Excellence: Manage meeting scheduling, travel arrangements, and reimbursement processes for fellows and alumni.
• Program Development: Support the implementation of new fellowship activities and initiatives.

Qualifications Basic Qualifications:

• Three or more years of related experience. Education beyond high school may count towards experience.

Additional Qualifications and Skills:

• Familiarity with the Harvard system is preferred.
• Strong oral and written communication skills, organizational skills, and attention to detail.
• Able to handle numerous projects, prioritize the take initiative.
• Capable of working independently as well as a team.
• Ability to deal with individuals at all levels within and outside of the University.
• Strong computer skills required (MS. Office, Filemaker Pro.)

Additional Information

• Term: This is a one-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.
• Standard Hours/Schedule: Part-time, 20 hours per week. This is a hybrid position that requires three days a week in person and on-site. Hours and days of the week will be decided with the hiring manager once position is filled.
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
• Pre-Employment Screening: Identity
• Other Information:

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding. Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! https://www.gem.com/form?formID=16341e35-cbc6-4904-88a3-09b35763307e Work Format Details This position is based on-site at a Harvard campus location. Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment. Salary Grade and Ranges This position is salary grade level 054. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. Benefits Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page. EEO/Non-Discrimination Commitment Statement Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s non-discrimination policy. Harvard’s equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination. apply to this job